Data privacy

Name and address of the data protection officer

Any data subject may contact our data protection officer with questions regarding the collection, processing or use of his or her personal data and for the purpose of asserting data subject rights (see below data subject rights) at:

Fjord Paper Flensburg GmbH
Gerdt Hallmann
Husumer Str. 12
24941 Flensburg
Germany

Tel: +49 461 8695-0
Fax: +49 461 8695-440
E-mail:data.protection(at)fjordpaper.com

The possibility of contacting Fjord Paper Flensburg GmbH directly remains unaffected.

Processing of automatically collected data

You can visit our website without providing any personal information.

However, for technical reasons, your Internet browser automatically transmits data to our web server when you access our website. This data includes the date and time of access, the page from which you are visiting us, the name of the requested file, browser type and version, operating system and your IP address. This data is temporarily stored for IT security reasons. It is not possible for us to assign the automatically collected data to a specific person and to identify him or her.

Fjord Paper Flensburg GmbH has a legitimate interest in this data processing for the purpose of maintaining IT security. The legal basis for the data processing is Art. 6 para. 1 lit. f) EU-DSGVO. You have the right to object to data processing at any time for reasons arising from your particular situation. Further information on your right to object can be found below under Data subject rights.

The data will be transmitted exclusively within the scope of the aforementioned purposes to Host Europe GmbH, Hansestr. 111, 51149 Cologne, Germany, who will process the data as described above on behalf of Fjord Paper Flensburg GmbH.

Duration of data storage: 3 months from collection.

Data processing when contacting us

If you contact Fjord Paper Flensburg GmbH, e.g. by telephone or e-mail, your data and information will be processed for the purpose of answering or otherwise dealing with your enquiry or request. We process: First and last name, postal address, telephone number, e-mail address, e-mail communication as well as the content of the enquiry.

Insofar as the contact is in connection with a contractual relationship between Fjord Paper Flensburg GmbH and you or your company, the legal basis for the data processing is Art. 6 para. 1 lit. a) EU-DSGVO. Otherwise, the data processing is in the legitimate interest of Fjord Paper Flensburg GmbH. The legal basis is then Art. 6 para. 1 lit. f) EU-DSGVO. In this case, you have the right to object to the data processing at any time for reasons arising from your particular situation. Further information on your right to object can be found below under Data subject rights.

The data will remain stored for the duration of the retention obligations under commercial and/or tax law.

Data collection through Matomo

Our website uses Matomo. This is a so-called web analysis service of the company Piwik PRO GmbH, Lina-Bommer-Weg 6, 51149 Cologne. Matomo uses so-called "cookies". These are text files that are stored on your computer and enable us to analyse the use of the website. For this purpose, the usage information generated by the cookie (including your shortened IP address) is transmitted to our server and stored for usage analysis purposes, which serves to optimise the website on our part. Your IP address is immediately anonymised during this process, so that you remain anonymous to us as a user. The information generated by the cookie about your use of this website will not be passed on to third parties. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

These data from your visit will only be stored and evaluated if you have expressly consented to their use by clicking on "Allow cookies" in the cookie banner at the bottom of our website. As long as you have not expressly consented to the storage and use of this data, a so-called opt-out cookie is stored in your browser, which means that Matomo does not collect any session data. Please note: If you delete your cookies, this will also delete the opt-out cookie and the cookie banner will reappear.

The following data and information is processed by means of the cookies used: IP address (anonymised), provider, country, browser, device type, operating system, monitor resolution, date, time, requested file/page. The analysis of user behaviour for the purpose of modifying and optimising the website represents a legitimate interest of Fjord Paper Flensburg GmbH. The legal basis for data processing is Art. 6 para. 1 lit. f) EU-DSGVO. You have the right to object to the data processing at any time. We refer to the above explanation of how you can prevent the use of cookies or processing by Matomo.

Cookies are stored for a certain duration, which you can view in the settings of your browser, but can be deleted manually beforehand.

Online applications

Our online offer includes a job market and the possibility to apply online for vacancies or to send us an unsolicited application. In order to assess your application, we need information about you (name, address, telephone number, e-mail address) and your professional background as well as other documents such as photos and certificates. Your data and documents will be collected, stored and processed exclusively for the purpose of processing and assessing your application. They can only be viewed by the personnel department and the personnel officer(s) of the advertising department. You can view the data stored about you at any time, change it and/or object to its further use by us.

The legal basis for data processing is Art. 6 para. 1 lit. b) EU-DSGVO.

If we are unable to accept your application, your data and documents will remain stored after the rejection letter has been sent only for the purpose of fulfilling retention obligations under commercial and/or tax law and will then be deleted or archived in pseudonymised form for statistical purposes.

Even if we are unable to accept your application, Fjord Paper Flensburg GmbH has an interest in retaining your data and documents in order to be able to take them into account when filling future vacancies. This also applies to unsolicited applications if we are currently unable to offer you a suitable position. If you would like us to retain your documents beyond the specific application process, please agree to this by clicking on the corresponding declaration before sending your application. In this case, the legal basis is your consent in accordance with Art. 6 Para. 1 lit. a) EU-DSGVO. You can revoke your consent at any time by sending an e-mail to data.protection(at)fjordpaper.com and thereby declare that you no longer wish your documents to be stored. Even then, your data and documents will only remain stored for the purpose of fulfilling commercial and/or tax retention obligations and will subsequently be deleted or archived in pseudonymised form for statistical purposes. The previous legality of the data processing carried out on the basis of the consent up to the revocation remains unaffected by a revocation.

Data subject rights

You have a right to information (Art. 15 EU-DSGVO) as well as - under certain conditions laid down in Art. 16-20 EU-DSGVO - to correction, deletion, restriction of processing and data portability.

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) EU GDPR (Article 21 EU GDPR). Fjord Paper Flensburg GmbH shall no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing (Article 21(2) EU GDPR).

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

If you have given us consent to process your data, you can revoke this consent at any time with effect for the future. The lawfulness of the processing of your data until revocation remains unaffected.

Please note that for organisational reasons there may be an overlap between your revocation and the use of your data in the context of an already running campaign. To assert your rights, please contact our data protection officer or Fjord Paper Flensburg GmbH directly (see above). Please ensure that we are able to clearly identify you.

Right of complaint to the supervisory authority

You have the right to lodge a complaint with a data protection authority of your choice if you believe that the processing of personal data concerning you violates the EU GDPR. By way of example only, here is the data protection authority responsible for us:

State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia
Kavalleriestr. 2 - 4
40213 Düsseldorf
Germany

Email: poststelle(at)ldi.nrw.de

Definitions

Our data protection declaration is based on the terms used in the EU Data Protection Regulation, which we would like to explain briefly here:

a) Personal data

Personal data is any information relating to an identified or identifiable natural person (e.g. name, address, telephone number, date of birth or e-mail address). In principle, you can use our online services without providing personal data. However, the use of certain services may require the provision of personal data, e.g. an online application.

b) Data subject

A data subject is any identified or identifiable natural person whose personal data are processed by the controller.

(c) Processing

Processing means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Profiling

Profiling shall mean any automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.

e) Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.

(f) Responsible body or controller

The controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.

g) Processor

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.

h) Recipient

Recipient means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, authorities that may receive personal data in the context of a specific investigation task under Union or Member State law shall not be considered as recipients.

i) Third Party

A third party is a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons who are authorised to process the personal data under the direct responsibility of the controller or the processor.

j) Consent

Consent means any freely given specific and informed indication of the data subject's wishes, in the form of a statement or other unambiguous affirmative act, by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.